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General information

Name
Accounts Payable Supervisor
Ref #
2922
City
Upper Marlboro
State
Maryland
Country
United States
Function
Finance & Accounting

Description & Requirements

Job Description


The Accounts Payable Supervisor is responsible for leading a team of Accounts Payable professionals and supporting the timely and accurate payment of bills.  This role will obtain, compile, and verify financial data from invoices, purchase orders, receiving documents and other materials to maintain the company’s Accounts Payable system.  This role will also manage a high volume of transactions (up to 300 per day) and support key projects to include the department’s transition to paperless recordkeeping and ongoing finance integration.

 

Essential Responsibilities

  • Lead, mentor, and manage a team of accounts payable professionals, ensuring their training, development, and performance objectives are met. Provide guidance and support to foster a collaborative and efficient work environment.
  • Supervises weekly check runs and related administrative work. 
  • Process weekly accounts payable, including preparation of payment packet and digitizing the backup.
  • Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.   
  • Track payments to vendors, consolidate invoices from vendors and enter into the payables module once received.  
  • Follow up with vendors as needed for invoicing to reduce Un-invoiced PO balance.
  • Match invoices to purchase orders / expense authorization.  Follow up with relevant parties as needed and track until resolution.
  • Confer with upstream process owners to resolve payment reconciliation issues (typically warehouse receiving and purchasing departments). 
  • Collaborate with internal and external partners to meet department goals.
  • Prepare payment packet for check review.
  • Coding expenses to predefined GL codes.
  • Compile and sort documents, such as vendor invoices with purchase order numbers, expense invoices, and store close out reports.   
  • Troubleshoot complex issues; independently resolve issues or use proper discretion in escalation points.
  • Run weekly voucher report to match invoices verifying invoice number and amount due including discount amount.  
  • File weekly vendor checks by check number in file drawers. 
  • Distribute petty cash and maintain records. 
  • Share AP best practices and support department leadership with constant improvement of department performance.
  • Additional duties or special projects as assigned.

 

Experience, Education, and Physical Requirements:

  • A minimum of 3 years’ experience in Accounts Payable.
  • 1-2 years of leadership experience as people manager.
  • College degree in Accounting preferred.
  • Ability to work autonomously and troubleshoot complex accounting issues to resolution.
  • Ability to communicate effectively with a diverse population.
  • Accuracy and attention to detail in a fast-paced environment
  • Proficiency in Microsoft products to include intermediate Excel skills.
  • Experience with corporate accounting software a plus
  • Excellent organizational and time management skills
  • Experience supporting a PO driven company.
  • Experience with Aplus (or other AS400 system) or SagePro preferred, not required.
  • Experience in distribution preferred but not required.
  • Ability to physically sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.
  • Ability to pass job-related employment screenings.

 

Compensation & Benefits:

The pay range for this role is $60,000 to $80,000 per year.  This range represents what the company reasonably expects to pay an associate for this role based on current market data, internal equity, and other business factors. The actual compensation offered may vary depending on factors such as relevant experience, qualifications, geographic location, and other considerations. In addition to base pay, BradyPLUS offers a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.

 

About BradyPLUS:

BradyPLUS is a leading national distributor of solutions for JanSan, Foodservice and Industrial Packaging. We deliver the right SUPPLIES + SUPPORT to ensure businesses are more successful every day. We offer premium brands, expert advice, and exceptional customer experiences. Our 6,000 associates across 180+ locations have a passion for delivering innovative solutions for the business challenges of today and tomorrow. Together, we serve thousands of customers nationwide in end markets including education, government, healthcare, hospitality, restaurants, building services, food packaging & processing, and grocery.  We strive to be the best employer we can. We value people, we embrace change and we reach higher. Join us and see what the BUZZ is about! To learn more visit us at www.BradyPLUS.com. 

 

BradyPLUS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodations to applicants and employees with disabilities.