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Description & Requirements
The Accounts Payable Clerk is responsible for ensuring timely, detailed and accurate processing of accounts payable documents/invoices. Oversee maintenance of supporting payables documentation. This role requires a high level of confidentiality and mandatory for all aspects of this position. Hours are Monday – Friday from 8:00am-5:00pm. This position reports to the Accounting Manager.
Responsibilities Include:
- Print and file vendor email invoices daily.
- Match and reconcile packing slips to purchase orders and vendor invoices.
- Review and reconcile invoices for accuracy, backorders/pricing, etc.
- Process, code, and enter 40+ vendor and service payable invoices each day into the AP module of the ERP system cutting approximately 500+ payable checks/ACH payments to vendors each month.
- Seek assistance, as needed, to provide General Ledger account numbers on invoices.
- Seek assistance from Accounting Manager to review and approve non-inventory expenses.
- Enter all payables into the Accounts Payable module of Step 1 (our ERP system).
- Assemble payment backup documentation for payment approval.
- Ensure vendor payment timeliness to capture early payment discounts and to ensure vendor credits are appropriate and used timely.
- Respond to all vendor inquiries and contact vendors as needed.
- Reconcile vendor statements, research, and correct discrepancies for all supplier statements.
- Coordinate payable needs with other assigned business units.
- Support the affiliates as needed from a payables Subject Matter Expert perspective.
- Provide month end Intercompany reconciliation documentation to each affiliate in a timely manner.
- Distribute all documents received via email to appropriate staff for review and approval.
- Assist with price verification, tracking and ordering of payable checks.
- Provide year end affiliate support with 1099 reporting, education, and maintenance.
- Document retention, current year and prior years. Update document retention policy, as needed.
- Assist with month end report processing.
- Keep business related issues confidential.
- Responsible for timely responses and utilization of the communication tools available, such as voice mail, email, etc. and any future communication tools adopted by the company.
- Attends, participates and arrives on time to meetings when scheduled; arrive on time to work (predictable attendance) and be ready to work/adhere to the work schedule, other duties as may be assigned.
- Complete all OSHA/HR training within the required timelines.
- Embrace and promote the Company Mission, Vision, and Core Values.
- Additional duties or special projects as assigned.
The Ideal Candidate Will Have:
- A minimum of 3-5 years of experience in accounts payable or related accounting position.
- Fluent communication skills are a necessity, via email and speech. Must be detailed oriented, critical thinking, and a problem solver. Should have the ability to follow up on issues efficiently.
- Microsoft Excel & Outlook
- Ability to physically sit at a desk for long periods, operate a computer, and listen/speak clearly on the phone and in-person.
- Ability to pass job-related employment screenings.
Compensation & Benefits
BradyPLUS offers competitive compensation and a comprehensive benefits package to support the health and well-being of our associates and their families. Benefit offerings include medical, dental, vision, life and disability insurance, flexible spending accounts, Employee Assistance Programs (EAP), 401(k) Retirement and more.
About BradyPLUS:
BradyPLUS is a leading national distributor of solutions for JanSan, Foodservice and Industrial Packaging. We deliver the right SUPPLIES + SUPPORT to ensure businesses are more successful every day. We offer premium brands, expert advice, and exceptional customer experiences. Our 6,000 associates across 180+ locations have a passion for delivering innovative solutions for the business challenges of today and tomorrow. Together, we serve thousands of customers nationwide in end markets including education, government, healthcare, hospitality, restaurants, building services, food packaging & processing, and grocery. We strive to be the best employer we can. We value people, we embrace change and we reach higher. Join us and see what the BUZZ is about! To learn more visit us at www.BradyPLUS.com.
BradyPLUS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity and/or any other characteristic protected by law. We also provide reasonable accommodations to applicants and employees with disabilities.